Last modified on 09/27/2016 by CAH
eCampus offers a syllabus template which meets the Americans with Disabilities Act (ADA) requirements for online documents and is available for download in two formats. This post describes how to access the templates, along with some tips on ensuring the document remains accessible.
Accessing the Template
The eCampus syllabus template is available for download MS Word and Google Docs:
- View and download the template
- Edit the document for your class and review it carefully removing the embedded template instructions.
- Remember to save your work.
Tips When Linking to a Google Doc
Be sure you are the owner of the document and set the share settings so anyone with the link can view the document. This enables students to view your syllabus without being logged into their Google account. Review Share Google Drive Files and Folders for more information on share settings.
Tips When Creating a PDF Version
NOTE: If you are creating a PDF file (from the linked MS Word file), perform the steps below to make the document accessible. You can create PDFs in Word by using the Adobe Acrobat Add-in, by either choosing to Save as Adobe PDF from the File menu,
or by accessing the Acrobat Add-in ribbon and chose Create PDF.
NOTE: If you select to Print as PDF, the resulting document will NOT be tagged correctly.
Accessible Word Document Features
- Headings – created using the Styles tool on the Home ribbon (NOT the Font tools).
- Alt tags for images – added by using the Format Picture feature (not an available feature in Word 2008 for MAC). Add the alt text to the Description field, not the Title field.
- Tables – row headers cannot be added in Word. Using Table Properties, you can select to Repeat as header on the top of each page. This will make the cells in the first row be display as table headers in your PDF.
- Links – edit displayed text to be easily understood by reader (do not leave full url as displayed text).
Other Tips for Accessibility
- Use the list tools to create bulleted or numbered lists.
- Use a font of at least 12 points.
- Be careful with colors. Use high contrasting colors. If color is used for meaning, another way to convey meaning should be included.
- Use the column tool to create columns, not tables or tabs.
- Use a table of contents when your document is long.
You can check the accessibility of your Word 2010/2013 document by accessing the File menu, selecting Info, Check for Issues, Check Accessibility. If any accessibility issues are found, follow the recommendations to correct them.